Statement of Personal Data Handling Policy for Digilegal Ltd
This is a statement of personal data handling policy in compliance with the Data Protection Act 1998, adopted by Digilegal Ltd.
Digilegal Ltd needs to collect and use certain types of information about people with whom it deals in order to operate. This personal information must be dealt with properly however it is collected, recorded and used – whether in a computer or recorded on other material - and there are safeguards to ensure this in the Data Protection Act 1998.
We recognise that the lawful and correct treatment of personal information by Digilegal Ltd is very important to successful operations and to maintaining confidence between those with whom we deal and ourselves. We therefore ensure that our organisation treats personal information lawfully and correctly.
To this end we fully endorse and adhere to the Principles of data protection as set out in the Data Protection Act 1998.
Specifically, the principles require that personal information:
a) shall be processed fairly and lawfully and, in particular, shall not be processed unless specific conditions set out in Schedules 2 and 3 of the Data Protection Act 1998, are met;
b) shall be obtained only for one or more specified and lawful purposes and shall not be further processed in any manner incompatible with that purpose or those purposes;
c) shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed;
d) shall not be kept for longer than is necessary for that purpose or those purposes;
e) shall be processed in accordance with the rights of data subjects under the Act;
and furthermore that:
f) appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss, damage or destruction to personal data;
g) shall not be transferred to a country or territory outside of the European Economic Area unless that country or territory is subject to a 'Community Finding' by the European Commission, which permits transfer.
Therefore Digilegal Ltd will, through appropriate management and strict application of criteria and controls:
- Observe fully conditions regarding the fair collection and use of information;
- Meet its legal obligations to specify the purpose for which information is used;
- Collect and process appropriate information, and only to the extent that it is needed to fulfil operational needs or to comply with any legal requirements;
- Ensure the quality of information used;
- Apply strict checks to determine the length of the time information is held;
- Ensure that the rights of people about whom information is held can be fully exercised under the Act.
- Take appropriate technical and organisational security measures to safeguard personal information;
- Ensure that personal information is not transferred abroad without suitable safeguards
In addition, Digilegal Ltd will ensure that:
- There is someone with specific responsibility for data protection in the organisation;
- Everyone managing and handling personal information understands that they are contractually responsible for following good data protection practice;
- Everyone managing and handling personal information is appropriately trained to do so;
- Everyone handling and managing personal information is appropriately supervised;
- Anybody wanting to make enquiries about handling personal information knows what to do;
- Queries about handling personal information are promptly and courteously dealt with;
- A regular review and audit is made of the way personal information is managed;
- Methods of handling personal information are regularly assessed and evaluated;
- Performance with handling personal information is regularly assessed and evaluated.
Finally, all staff have a duty to make sure that they comply with the Data Protection Principles and the procedures set out in the document “Implementing the Data Protection Act 1998 – A Guide for Staff”.
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